Processing-Related Reports
Accessing Processing-Related Reports
To generate processing activity-based reports:
1. Select a processing activity.
2. Select a report available from the Reporting button drop-down menu.
Records of processing
About the record of processing
The information collected in the record of processing is the core of the GDPR documentation system. It must remain available at all times in the event it is requested by the Data Protection Authority.
The record of processing is about who processes what personal data, where, why, and how.
Creating a record of processing
To generate a record of processing in the form of a Word document:
1. In the navigation menu, click Record of Processing.
2. Select a processing activity and from the Reports drop-down button select Record of Processing.
A Word document is generated. The contents is as follows:
• Introduction: it describes data subject rights, the principle of data transfers and security measures.
• List of all processing activities
• Detailed description of the processing activity selected
• Data protection role
• Sensitive activities
• Legal basis
• Data categories and Data subject categories
• Notice and consent management
• Data subject rights
• Transfers to third parties
• Security measures
• Sub-processing elements
• Attachments
Inconsistency report and dashboard
Some reports may help you track the inconsistencies between processing activities and sub-processing activities.
For a description of these reports, see:
The Consistency report also enables you to remove/add elements related to rights and transfers. Cross-border transfer map
You can generate a cross-border transfer map displaying a world map with the data transfers selected.
Pre-requisites to using cross-border transfer map
Make sure that:
• a country was specified on the HQ establishment of the legal entities involved.
For more information, see Specifying the country of a legal entity.• you specified both a recipient and a sender on the transfer
For more information, see Specifying data transfers on a processing activityContent of the transfer map
The country of the recipient determines whether the transfer is adequate or not.
If a transfer is non-adequate, you can source the target establishment and discover which safeguards are implemented in this establishment. For more information on safeguards, see Transfer safeguards.
You can use the mouse wheel to zoom in or out.Additional information about transfers
For more information on how to create transfers, see Specifying data transfers on a processing activity.
For troubleshooting, see About Transfers.