Defining the Data Used by an Application
Within the framework of personal data protection, the application owner and data manager have the possibility to document the data used by the applications and the way in which this data is accessed.
The information you can enter on an application is:
• the personal data processed by the application, with access rights (CRUD).
• the rights of the persons concerned.
• the management of information to the persons concerned and their consent.
Connecting Data to an Application
To connect data to an application:
1. Open the properties pages of the application.
See also Accessing Application Properties.2. Click the drop-down list then Characteristics.
3. Expand the Data section.
4. Click New.
5. In the wizard that appears, select the object type that comprises the data item (Class) and the object in question.
6. Click Next.
Once the data has been defined, you can specify:
• the access to the data: in create mode (Create), read mode (Read), update mode (Update), or delete mode (Delete).
The content of the Data access column is calculated automatically according to the selected actions ("CRUD" is the default value).• the category of data: biometric, financial, medical, etc. See Defining Data Categories.
• if the application is “Golden Source” or “Golden Copy” of this data.
Analyzing Impact Between an Application and the Data it Uses
The Data Impact property page lets you visualize the scope of the data used by an application, and measure the impact of the application on the data, and vice versa.
For further information, see Defining the Data Used by Applications.
See in which Applications a Data is Used
Reports allow you to see where data is used in your application assets.
To access these reports in ITBM:
1. Click the navigation menu then Reports > Data Reports.
Data usage report templates appear in the edit area.
For more details on their use, see Data Usage Reports.