EA - IT Portfolio Management > Drawing up a Technology Inventory > Importing Technologies from IT-Pedia > Importing New Technologies from IT-Pedia
Importing New Technologies from IT-Pedia
The IT-Pedia import function concerns technology versions, with a view to managing product obsolescence.
*In HOPEX, the technology inventory includes both products and their versions.
Version data can be imported by the Enterprise Architect or Functional Administrator.
See also: Prerequisite.
To import data with the IT-Pedia connector:
1. Click the Technologies > IT-Pedia navigation menu.
2. In the edit area, click the Import button.
The import wizard opens.
3. Select:
• a vendor
• a product
• the version
• the platform (Mac or Windows)
4. Check the product of the selection that appears.
5. Click Import.
6. Select the import option:
• Now
• As soon as possible: execute the import after saving updates
• Scheduled: execute the import at the date and time specified
7. Click OK.
A message indicates import progress and completion.
Filtering the display of technologies
You have the possibility to filter the display of technologies according to:
• Normalized Technologies: all versions imported from IT-Pedia (versions present in the IT-Pedia My Products list)
• Technologies out of synchronization: versions not present in IT-Pedia My Products
• Normalization requests. See Normalizing Technologies.
When you import technologies from IT-Pedia, these technologies are automatically added to the "My Products" list of the IT-Pedia catalog. When updating a technology in HOPEX, if the technology no longer exists in IT-Pedia, it is displayed in the list “Technologies out of Synchronisation”.
Note that additional commands appear when selecting technologies.
Updating IT-Pedia Technologies Imported into HOPEX
You can update information from IT-Pedia at any time. Updates are made to all normalized objects in your repository that have an IT-Pedia identifier.
To update information available on software technologies:
1. Click the Technologies > IT-Pedia navigation menu.
2. Click Refresh All.
At the end of processing, a message indicates the number of technologies updated.
Synchronization of deletions in HOPEX and IT-Pedia
In the latest versions of the IT-Pedia connector HOPEX v5 and HOPEX Aquila published in the HOPEX Store, when you delete a technology imported from IT-Pedia from the HOPEX repository, the technology is also deleted from your product list in IT-Pedia.
Normalizing Technologies
Normalizing the technologies of your repository means adding them to the list of "My Products Procurement" list in IT-Pedia for standardization.
Normalization is applied to all technologies that have a defined vendor but no IT-Pedia identifier.
Once normalization has been carried out in IT-Pedia, you need to run a manual update to retrieve the IT-Pedia information in HOPEX.
To normalize the technologies:
1. Click the Technologies > IT-Pedia navigation menu.
2. In the drop-donw list, select Technologies out of Synchronization.
3. Select the technologies to normalize.
4. Click the Normalize button.
Requests for normalization are displayed in the Normalization requests list. Once normalization has been done, the corresponding technologies are visible in the global list of technologies in your repository.
Reporting Missing Technologies in IT-Pedia
From the IT-Pedia connector you can declare missing technologies and request that they be added to the IT-Pedia catalog. This request for addition in IT-Pedia implies automatic creation of the technology in HOPEX.
You can also request the addition of a technology in IT-Pedia via an Excel file.
Requesting new product from the connector
To request the addition of a technology:
1. Click the Technologies > IT-Pedia navigation menu.
2. Display the Normalized Technologies list.
3. In the edit area, click Import.
The IT-Pedia query and import tool appears.
4. Click request New product.
The product request wizard appears.
5. Specify:
• the vendor
• the product
• the version
• the platform
6. Click the Request New product button.
The request is sent and a message confirms the creation of the product in HOPEX IT Portfolio Management. A standardization process is running in IT-Pedia. You can check the status of the request. See Following the request below.
Following the request
To track the status of a new product request:
1. Click the Technologies > IT-Pedia navigation menu.
2. In the edit area, click Import.
3. Click the Follow my Request button.
The list of requests appears, with their status.
Requesting new product via an Excel file
For versions of the IT-Pedia Connector prior to V3.0 that do not have the Request New product command, you can import technologies into the IT-Pedia portal using an Excel file:
1. With your customer login, connect to the following address:
https://itpedia.eracent.com.
2. Click My Products > Procurement.
3. Click the Import button.
4. Download the Excel file template and fill in the following fields:
• Manufacturer: indicate the name of the manufacturer
• Product Name: indicate the name of the technology
• Version: technology version
• Manufacturer Part Number : enter "N/A"
5. From the same display, import the file.
Technologies are added to the MyProducts list and a standardization process is carried out in IT-Pedia:
• Known products are matched
• Unknown products are added
• Life cycle data is updated.
To benefit from the additions and updates, use the Update function in HOPEX. See Updating IT-Pedia Technologies Imported into HOPEX.
See also: