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PRIVACY - Privacy Management > Reusing Enterprise Architecture Data > Converting HOPEX EA Org-Units to Organizations

Converting HOPEX EA Org-Units to Organizations

In HOPEX IT Portfolio Management and HOPEX IT Architecture, org-units are used to describe the overall organization. If you want to reuse HOPEX objects, you may need to convert org-units to organizations so that they are recognized in HOPEX Privacy Management.

Converting Org-Units to Organizations

To convert org-units to organizations:

1. From the navigation menu, click Integration > Organizations.

2. Select the org-units of interest to you and click Convert.

3. In the wizard that appears, select the type of conversion needed:

• Convert to legal entity

A Legal Entity is a company or an organization which has legal rights and obligations.

• Convert to department

If you select "department", you need to select the legal entity the selected department should be linked to.

• Convert to third party

A Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

4. Click OK.

You can view the created legal entities/departments/third parties from the Organization menu.

Technically speaking, the conversion creates a link between the organization and the EA org-unit. The organization inherits from the org-unit local name, which becomes the legal entity/third party/department name.

Synchronizing EA-Privacy Organization

When an object is modified in HOPEX, you can perform synchronization within HOPEX Privacy Management. In the property page of the organization corresponding to the modified org-unit, a specific Synchronize button is made available.

To activate this option:

1. From the main menu, select Settings > Options.

2. In the Privacy Management section, select "Displays synchronization buttons for Privacy-EA integration".