Creating Legal Entities and Departments
It is mandatory to create entities and departments. If you fail to do so, you will not be able to create processing activities.Introduction to Entities and Departments
In HOPEX Privacy Management, an "HQ Entity" is created by default. It represents the headquarters entity in the event you have several entities in your repository.
You can create other legal entities (which cannot be considered as headquarters as there is only one default HQ entity).
For general information on entities, see Defining Legal Entity Properties.You need to create departments which you have to link to legal entities.
For general information on departments, see Managing Departments.Creating a Legal Entity
You may need to create legal entities other than the HQ legal entity.
To create a legal entity:
1. In the navigation menu, click Organization > Legal entities & DPO.
2. Click New to create a legal entity.
A legal entity is named an "organization" at the time of creation. Technically speaking, legal entities, establishments and departments are of the "organization" object type.For more information on entities, see Defining Legal Entity Properties.Creating Departments
To create a department:
1. In the navigation menu, click Organization > Departments.
2. Click New and in the window that appears select a Legal Entity.
It is necessary to specify the legal entity managing the department being created.Populating Legal Entities and Departments
After creating legal entities and departments, you need to populate them with users. This enables you to grant the proper access and visibility rights.
Also, you need to be associated to a department to be able to create a processing activity.
To do so, see