Using Design Tasks
A design task enables assignment of execution of work to be done in the modeling repository. The design task assures traceability and check of work carried out by modelers by associating dispatched modifications with a motive.
A motive is an object connected to a design task that justifies or explains why the design task has been created. The request for change is an example of task motive.Management of design tasks integrated in HOPEX improves control and analysis of repository modifications. In particular it is used to:
• check user dispatch rights (the user can be obliged to associate private workspace modifications with a design task).
• identify modifications to be transferred from one repository to another.
Prerequisites for Using Design Tasks
To be able to use design tasks, make sure you have:
• Activated task management.
• Activated the logfile of the repository and/or the system repository for which you want to keep history of modifications associated with tasks.
For more details on repository log activation, see the HOPEX Administration-Supervisor guide, "Managing Repositories", "Managing Logfiles".To activate task management:
1. From the administration application, open the desired environment.
2. Right-click the environment and select Options > Modify.
3. In the Collaborative Environment > Change Management option group, select the "Enabled" value for the Associate modifications with a design task option.
Task management is activated.
The option can also be defined at user level.The Associate modifications with a design task, option has three values:
• if task management is Disabled, the user cannot dispatch his/her private workspace as a task
• if task management is Enabled, the user can use tasks, and can choose whether or not to associate a task with the work dispatched
• if task management is Mandatory, the user can only dispatch his/her work by associating it with a task.
When dispatching the private workspace as a task, the user associates all dispatched modifications with the assigned task.
Accessing Design Tasks
To access design tasks:
From the navigation tree, select Collaboration > Overview > My Tasks.HOPEX enables you to view:
• tasks to complete: these are tasks assigned to the current user
• tasks to validate: these are tasks that the current user must validate, or not
• requested tasks: these are all design tasks assigned to the current user
Creating Design Tasks
To create a design create:
2. In Collaboration > Collaboration Overview > My Tasks, select Requested Tasks in the drop-down menu and click New.
The dialog box for creating a design task appears.
3. Enter the name of the design task.
4. If applicable, specify the design task motive and due date and the EA project connected to the design task, then click OK.
A motive is an object connected to a design task that justifies or explains why the design task has been created. The request for change is an example of task motive.5. In the dialog box that appears, specify if you want to:
• create the task and assign it
• create the task and assign it later
6. In the next dialog box, enter a comment and click Next.
7. Select the user who must execute the task and click Finish.
The design task is created and if specified, assigned to the selected user.
Specifying design task motive
Design tasks can be created from:
• a request for change
A request for change enables expression of a comment concerning change to be made to an object.• a requirement
A requirement is a need or expectation explicitly expressed, imposed as a constraint to be met within the context of a project. This project can be a certification project or an organizational project or an information system project.These two object types constitute the motive of a design task.
It can be useful, from a request for change, to create and assign a design task to the person responsible for its execution.
To create a design task from its motive (here, a request for change):
1. See Accessing Requests for Change.
2. Expand the navigation folder corresponding to the request for changes.
3. In the page corresponding to your change request, click Expand to create a design task.
4. In the dialog box that appears, enter the name of the design task and indicate the task due date.
5. Click OK.
6. In the dialog box that appears, specify if you want to:
• create the task and assign it
• create the task and assign it later
7. Enter a comment for the design task, then click Next.
8. Select the design task assigned user if required, then click Finish.
The design task is created.
Assigning and Aborting a Design Task
Assigning a design task later
When you created the design task, you were able to create it without immediately assigning it.
To assign a design task after creation:
1. In the list of required tasks, click 
.
. 2. In the right part of the window, click on the button used to move on to the next step in the workflow.
Discarding a design task
If a design task has been created but not immediately assigned, it can be aborted.
To abort an unassigned task:
1. In the list of required tasks, click .
. 2. In the right part of the window, click on the button used to move on to the next step in the workflow and select Abandon.
Dispatching as a Design Task
A user can dispatch work in a private workspace as an assigned design task if the task management function is activated.
When dispatching work in the private workspace as a task, the user associates all dispatched modifications with the assigned task.
To dispatch work in a private workspace as a design task:
1. In the HOPEX Web Front-End desktop, save and quit while dispatching.
2. In the dialog box that appears, select the required design task if you have not already done so.
3. If this dispatch contains all the modifications necessary for resolution of the design task, select the Complete Task check box.
You can dispatch work from several private workspaces as the same design task. However, you cannot group several design tasks in the same private workspace.4. Select Yes.