Using Projects Portolios
The portfolio management process can be represented in three sub-steps:
• Project selection: a restricted list of projects is drawn up according to selection criteria (strategic, financial etc.). The projects are classified according to the strategic perspectives (the domains) used in the organization.
• Analysis and arbitration: the best project combination is defined to maximize the objectives and the restrictions of the portfolio.
• Follow-up: the portfolio's performance indicators ensure the alignment of the portfolio with the strategy of the organization.
Accessing Projects Portfolios
To access Projects Portfolios:
1. From the Project navigation menu, select Taxonomy.
2. Click the by Porfolio tab.
The list of the Enterprise Projects Portofilos is displayed.
Portfolio Types
There are two types of project portfolios:
• Arbitration portfolios, created automatically, which are divided into two groups:
• project demand portfolios
• candidate project and ongoing project portfolios, used to compare candidate projects with ongoing projects
For more details, see Project Domains• Analysis portfolios you can create later and which make up sub-sets within the arbitration portfolios.
Grouping Projects by Portfolios
Grouping projects by portfolio summarizes the information relating to different projects to facilitate decision-making.
Arbitration portfolio
Project arbitration portfolios group all the projects created according to their domain.
When you create a project domain, two types of arbitration portfolios are created by default and associated with this domain:
• Domain name - demand arbitration portfolio
• Domain name - arbitration portfolio of candidate projects and ongoing projects
Each new project appears in the dedicated portfolio.
In an arbitration portfolio, the projects can be assessed and compared according to a number of criteria:
• project criteria: these come from information on the projects (for example, the costs) or the qualitative evaluation of the project (for example, the level of strategic alignment).
• portfolio criteria: criteria that can be defined at the portfolio level, above the project criteria.
See also: Creating a Project Domain.
Analysis portfolio
You can create an analysis portfolio in an arbitration portfolio; it groups a sub-set of parent arbitration portfolio projects. It can be defined to assign certain projects to a specific portfolio manager.
Portfolio Lines
For each project added to a portfolio, a portfolio line is created.
A project portfolio line is used to assess the project in the context of a portfolio. It is linked to assessment criteria and provides the global note of the project in the context of the portfolio.
Assigning a Portfolio to Persons
The persons who can be assigned to a project portfolio are:
• the demand approver
• the portfolio manager
• the portfolio approver
For more information on profiles, see Roles in HOPEX Project Portfolio Management.