Implementing Recommendations
Recommendations are sent automatically to recommendation owners when the closing report is circulated.
Accessing Recommendations
The recommendation owner receives an e-mail for all recommendations addressed to him.
To access recommendations to be executed:
Click Audit > Remediation > Recommendations > My Recommendations to Implement . Recommendations assigned to you appears.
Implementing Actions
The recommendation owner must create actions whose objective is to implement these recommendations.
It is not possible to reuse an existing action as an action is specific to a recommendation.If you delete a recommendation, you are offered the possibility to delete the actions which are part of this recommendation.
Creating actions
To create an action:
1. See Accessing Recommendations.
2. In the recommendation properties, select the Action plan page and expand the Actions section.
3. Click New.
4. In the action properties, enter a time frame and an action Owner.
The list available in the Owner field corresponds to the list of auditees defined on the audit.Submitting the recommendation
Actions created and assigned to appropriate users constitute an action plan. This action plan is submitted to the lead auditor or the audit director via the recommendations workflow.
To submit a recommendation:
Click the recommendation icon and select Recommendation to be sent-out > Send-out recommendation.The lead auditor or audit director validates the recommendation by return. He can also reject it.
Specifying recommendation progress
The recommendation owner must inform the audit director on progress of his actions.
To indicate progress of recommendations:
1. See Accessing Recommendations.
2. In the recommendation properties, select the Action Plan page and expand the Action Plan Progress History section.
3. Create a progress update.
4. Specify the action plan Progress percentage (which corresponds to the recommendation progress).
The last value entered is suggested by default.5. Evaluate the progress:
• Late
• On time
6. Click OK.
The recommendation owner can also indicate action progress in the page of the action.