HOPEX IRM > HOPEX IRM Common Features > Managing your IRM Environment > Organization > Managing Entities
Managing Entities
*An entity can be internal or external to the enterprise: an entity represents an organizational element of enterprise structure such as a management, department, or job function. It is defined at a level depending on the degree of detail to be provided on the organization (see org-unit type). Example: financial management, sales management, marketing department, account manager. An external entity represents an organization that exchanges flows with the enterprise, Example: customer, supplier, government office.
Accessing organization entities
To define the list of entities of your organization, HOPEX allows you to create the enterprise organizational chart.
To access the different organization entities:
*In the HOPEX IRM desktop, click Environment > Organization > Entities.
The list of entities making up the organization is displayed.
*The list of entities owned by an entity is accessible in the properties of the entity, in the Characteristics page, section-Sub-Entities.
Creating an entity
To create a new entity:
1. In the HOPEX IRM desktop, click Environment > Organization > Entities.
2. Open the properties page of the entity that owns the entity to be created.
3. In the Sub-Entities section, click New.
The entity creation page appears.
4. Enter the entity Name and click OK.
The new entity appears in the list.
5. Open the properties page of the entity created.
6. If necessary, modify the Parent Entity, which corresponds to the level in the tree at which you wish to create your entity.
*The Parent Entity field is automatically calculated according to the position of the entity in the tree.
7. Specify the Level of the entity in the organization:
• "Division"
• "Department"
• "Service".
8. Specify the Status, "Active" or "Inactive"of the entity.
9. When completed, click Save or select another tab in the properties dialog box to carry out further modifications.
Specifying risk assessor  
You need to specify the user responsible for a risk in the properties of the entity connected to this risk.
This person is called risk assessor and is in charge of filling assessment questionnaires.
To specify the risk assessor on an entity:
1. In the navigation menu, select Environment > Organization > Entities.
2. Open the properties of an entity.
3. In the Risk Assessor field, select the user in charge of assessing the risk.
*You must specify this field in the context of risk assessment by campaigns with HOPEX IRM.
Scoping an entity 
An entity can intervene in the framework of a process. It can be broken down hierarchically.
An entity can be connected to different component types.
• Entities: you can specify the entity responsible for a service or management, as well as functional dependency between two entities.
• Business Processes and Organizational Processes for which the entity intervenes. For more details, see Managing Processes.
• Risks, whose management is assigned to the entity. For more details, see Managing Risks.
• Controls, whose management is assigned to the entity. For more details, see Managing Controls.
• Objectives and Requirements assigned to the entity. For more details, see Strategic Environment and Regulatory Environment.
*Certain key documents, such as strategic plans, the business plan, annual reports, economic analyses and other relevant documentation related to the organization and its aims may be consulted to define its objectives and requirements.
• Business Lines for which the entity intervenes. For more details, see Managing Business Lines.
• Regulation Articles
Regulation articles are available only with HOPEX UCF. For more information, see Using HOPEX UCF.
*Depending on your rights, you may also see the Action Plan or incidents owned by the entity.