Managing Currencies
Currencies are used in the context of audits to enter expense sheets.
The following points explain how to manage these currencies.
Currency Use Principle
Two currency types should be distinguished:
• central currency
• local currency
Central currency
Central currency is the currency adopted as reference currency.
Local currency
A local currency is defined for each user. By default it is the same as central currency.
Defining Central Currency
To define central currency:
1. In the Administration application (administration.exe) connect to the environment in which you wish to work.
2. Right-click the repository and select Options > Modify.
The repository options window opens.
3. Select the Installation > Currency folder.
The list of currencies available as standard appears on the right.
4. In the Monetary Symbol field, specify the symbol of your consolidation currency, for example "$".
5. In the Central Currency field, select your consolidation currency, for example "US Dollar".
6. Click OK.
7. Exit the Administration application.
Defining Local Currency
You can choose a local currency different from the central currency. To do this, you must connect to HOPEX Windows Front-End with your login.
To modify user local currency:
1. Start HOPEX Windows Front-End and connect with your login.
2. In the desktop, select Tools > Currency and select the currency that interests you.
3. Exit HOPEX, dispatching your private workspace.
When you reconnect to Web Front-End with your login, the currency proposed by default for your expense sheet expenses is the currency you have just defined.
Modifying User Local Currency
Local currencies proposed to users of the application are defined with the HOPEX Administration application.
To define the list of local currencies:
1. In the folder where HOPEX is installed, launch "Administration.exe" and connect with a user that has data administration authorization rights.
2. Select the environment then the repository on which you want to work.
3. Right-click the repository and select Options.
The repository options window opens.
4. Select the Installation > Currency folder.
The list of currencies available as standard appears on the right.
5. Then select all the currencies that will be used locally by your users.
6. Click OK.
7. Exit the Administration application.
Managing Exchange Rates
Entering an exchange rate
To enter an exchange rate:
1. In the Administration desktop, select Currencies > Exchange Rate.
2. Click New.
3. Select the line created and select Properties.
4. In the window that appears, enter:
• the Currency Code To.
• the Rate of the source currency related to the final currency.
• the Rate Date Begin.
Several exchange rate periods can be entered for the same currency. When entering expenses, the most recent exchange rate is taken into account.You must enter the exchange rate in both directions, for example:• EUR->USD
• USD->EUR
Viewing an exchange rate
To view an exchange rate:
1. In the drop-down lists above the table, select the source and final currencies.
2. Click Refresh.
The exchange rates for the selected currency appear.
To reverse the exchange rate, click button 