HOPEX Collaboration Manager : Workflows : Using Workflows : Using Workflows : Consulting Workflows
   
Consulting Workflows
Consulting Workflows in HOPEX Windows Front-End
HOPEX proposes several modes for consulting workflows:
• from a tree in the Collaboration navigation window.
• from a list via the workspace edit area
• from an object
From the navigation window
To list workflows:
1. In the HOPEX desktop, open the Collaboration navigation window.
* To access this window, select View > Navigation Windows > Collaboration.
2. Expand the folders:
• My Workflows.
This folder contains the workflows with which you are involved.
• Workflows of All Users.
*This folder is available if you have the necessary authorization (menu Tools > Options > Collaborative Environment, option View workflows of all users).
Workflows in progress appear in the tree. They are classified according to different criteria (waiting for x months or x weeks).
From the workspace edit area
To list workflows in progress:
*At the top of the Collaboration navigation window, click button Workflows > List Workflows .
*You have to distinguish between two workflow instances:
• single-repository workflow instances, which are stored in data repositories (for instance, workflows associated to HOPEX solutions.)
• multiple-repository workflow instances, which are stored in the system repository.
Workflows in progress appear in the workspace edit area.
From this page, you can:
• sort workflows according to your own criteria, and modify the order of appearance of columns.
• export the list of requests for change in the form of an Excel or PDF file.
*You can also use this page to participate in a workflow (Next Status button). For more details, see "Participating in a Workflow".
From an object
To consult workflows in progress on an object:
*In the properties dialog box of the object, select the Workflows tab.
Workflow history appears.
*The Workflows tab only appears if the selected object is subject of a workflow instance.
*Only those objects that are subjects of a workflow include this Workflows tab.
Consulting Workflows in HOPEX Web Front-End
You can use functions linked to HOPEX Collaboration Manager from the Web via a dedicated desktop.
*You must work in an RDBMS environment to be able to access this.
To connect to the desktop enabling workflow management on the Web:
1. Start the HOPEX application from its HTTP address.
See "Accessing HOPEX Web Front-End", page 22.
2. In the Profile field, select Teamwork User profile.
3. Click LOGIN.
The Teamwork desktop Home Page appears.
*After a certain period of inactivity, you are disconnected. To reconnect, repeat the steps of the procedure above. This inactivity period is configured by the administrator.
You will find here the functionalities linked to workflows.
From the navigation tree on the left, you can access:
• Your notifications
• Collaborative tools to execute your tasks:
• design tasks
*See "Using Design Tasks".
• requests for change
*See "Using Requests For Change".
• validation requests
*See "Using the Validation Request Workflow".
• unlocking requests
*see "Using the Unlocking Request Workflow".
At top left, a Collaboration options group allows you to start any type of workflow: