Hopex Aquila EN

External Environment

To describe the external environment in which the organization operates, HOPEX enables you to define:

• The list of regulations that impact the organization and the associated requirements, see Regulations or standards.

• The list of external stakeholders of the organization and their objectives and requirements, see External org-units: objectives and requirements.

Regulations or standards

To manage your compliance environment in HOPEX, you can:

• import ready-to-use regulatory content from a wizard (if you have a UCF license);

For further details, see Using UCF Import.

• create regulatory frameworks manually;

A regulatory framework is an authority document falling under any of following categories: regulations (rules of law that, if not followed, can result in penalties), or standards.

• create policy frameworks and business policies manually.

A policy framework consists of a number of business policies. Policy frameworks may contain sections.

Creating a Regulatory Framework and their content manually

If you do not use UCF import, you can create your own regulatory content.

The regulatory content you manually create is automatically considered as applicable.

To create a regulatory framework:

1. From the navigation bar, select Controls & Risks > Compliance > Regulatory Frameworks.

2. Click the New button.

A creation window appears.

3. Enter the name of the regulatory framework.

4. Click OK.

The new regulatory framework appears the list of regulatory frameworks.

To create content for your regulatory framework:

1. In the list of regulatory frameworks, click the New

button of the selected regulatory framework.

2. Select Regulation Article.

If need be, you can create Regulation Sections to organize content.

Creating a Policy Framework and its content

You can create policy frameworks and their content (business policies).

A policy framework consists of a number of business policies. Policy frameworks may contain sections.

To create a policy framework:

1. From the navigation bar, select Controls & Risks > Compliance > Policy Frameworks.

2. Click the New button.

A creation window appears.

3. Enter the name of the policy framework.

4. Click OK.

The new policy framework appears in the list of policy frameworks.

To create the content of a policy framework:

1. In the list of policy frameworks, click the New

button of the selected policy framework.

2. Select Business policy.

If need be, you can create Policy Framework sections to organize your content.

External org-units: objectives and requirements

Defining the various parties concerned by risks faced by the enterprise is important in the majority of activities. This analysis is generally necessary from the first steps of a risk management project.

An external org-unit is an external entity that exchanges flows with the enterprise. Example: customer, supplier, government office.

External org-units to be considered can be:

• Legislators

• Government agencies, ministries and local administrations

• Interest groups such as ecological lobbies

• Emergency services

• Financial institutions and other private sector fund suppliers

• Customers of the organization, including their managers, executives and personnel

• Suppliers and sub-contractors

• Persons who may be affected by enterprise activities due to their geographical location

• The media

To access all the org-units of the company:

From the navigation bar, select Processes > Hierarchy > Resources > Org-Units.