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Personnel Functions

In the example of the purchase request Personnel Function, the organization is represented by the following diagram.

The purchase request is received by a purchasing assistant, who enters the request and submits this for the approval of the purchasing manager.

If the request is rejected, the purchasing manager informs the requester.

If the request is approved, the assistant sends a completed request to buyers responsible for issuing the order, and sends a confirmation message to the requester.

This chapter explains how to use the main objects presented in this diagram.

• The framework containing the different components represents the Personnel Function described in the diagram. The name of the Personnel Function "Process Purchase Request" appears at the top left side of the framework.

A Personnel Function is a set of operations performed by org-units within a company or organization, to produce a result. It is depicted as a sequence of operations, controlled by events and conditions. In the BPMN notation, the Personnel Function represents a sub-Personnel Function from the organizational point of view.

• The participants in execution of this process are organizations. They are represented in pools for greater clarity.

An organization represents a person or a group of persons that intervenes in the enterprise Personnel Functions or information system. An organization can be internal or external to the enterprise. An internal organization is an organizational element of the enterprise structure such as a department, a service, or a workstation. An internal organization is defined based on how detailed you require your view of the enterprise to be (cf org-unit-type). Example: financial management, sales management, marketing department, account manager. An external organization is an organization that exchanges flows with the enterprise. Example: Customer, Supplier, Government Office.

• The different steps in this process are Personnel Function Actions. Organization of these steps is described by sequence flows.

A Personnel Function Action is an elementary step in process executed by an org-unit. It cannot be broken down. An operation can be industrial (manufacturing a component), logistical (receiving a delivery), or can involve information processing (entering an order).

• Message flows enable representation of data or information circulating between a process and the exterior.

A Message Flow represents circulation of information within a service interface. A message flow transports its content.

For information regarding Personnel Functions (Processes) in HOPEX, see "Processes" chapter in HOPEX Business Process Analysis guide

Accessing Personnel Functions

To access Personnel Functions:

1. From the Personnel navigation menu, select Process.

The list of the Personnel Functions is displayed.

Creating a Personnel Function

To create a Personnel Function:

1. From the Personnel navigation menu, select Process.

The list of the Personnel Functions appears.

2. Click New.

The new Personnel Function appears in the list.