Implementing Action Plans
Accessing action plans
To access action plans:
In the navigation menu, select My Tasks > Remediation > Action Plans to Implement. This list presents the action plans assigned to you.
Implementing actions
The action plan owner must create actions.
Creating actions
To create an action:
1. Open the properties of a test.
2. In the Action Plans tab, select an action plan and click Properties.
3. In the Actions section, click New.
4. Open the properties of the action created.
5. Modify its name if necessary, enter a date limit and an action owner.
6. Click OK.
Sending or submitting the action plan
Actions created and assigned to appropriate users constitute an action plan.
To submit the action plan:
Right-click the action plan name and select To Be Sent > Send.The approver validates the action plan by return.
By default, the approver is the controller who created the action plan.Action plan implementation follow-up
When the action plan has been validated by the approver, actions are implemented by persons concerned.
Specifying action plan progress
The action plan owner must inform the approver on progress of his/her actions.
To indicate progress of an action plan:
1. In the properties of an action plan, expand the Progress Update section.
2. Click the New button.
A progress state is created.
3. In the Progress Update Percentage field, specify an action plan execution percentage.
4. Enter a comment if required.
5. Click OK.
Several progress states at different dates can be created.Following up action plan progress
After a predetermined period, the internal control director or lead controller can request receipt of information on progress of action plans.
To follow up action plan progress:
In the action plan properties, select the Progress Report page.Action Plan Follow-Up
An analysis report assures follow-up of action plans.
To access action plan follow-up reports:
In the HOPEX IRM desktop, select Analysis > Remediation > Follow Up.To create an action plan report:
1. Click New and open the report created.
2. In the Parameters page, connect the objects that interest you:
• Processes
• Entities
3. In the Reports page, you can view the distribution of action plans by:
• status
• progression
• priority
• category
• nature
• processes
• entity