Entering a Loss
To enter a loss:
A loss is the negative financial result of an event.1. See Accessing incidents.
2. In the incident properties, select the Financial System page.
For more details, see Accessing Incident Financial Analysis.3. Expand the Losses, Gains, Recoveries and Provisions section.
4. Select the Losses tab and click the New button.
5. Select the new loss and click Properties.
6. In the Characteristics tab, complete the following fields:
• Name
• Description: comment concerning the loss.
• Effective Date
• Nature: "Loss of or damage to assets", "Write downs", "Loss of recourse", "Legal liability", etc.
• Account in which the incident is counted.
For more details on the account concept, see Control Environment.7. Fill in the Amount field and select another currency if it is different from the default local currency.
You may specify your default local currency from the application main menu.Amounts entered in a currency are converted to the local currency and to the central currency. If no exchange rate has been previously defined by the administrator, the amount is automatically taken into account in the central currency.If you are not sure of the amount, you can select the Amount is Estimated check box. The amount entered will not be included in Gross actual losses related to the incident. Losses relating to a near-miss are generally estimated. However you can enter real losses.8. Expand the Scope section and, if required, enter information specific to the loss, for example:
• Entity against which this loss must be accounted.
By default, this is the same entity as that declared for the incident.
• Business Line concerned by the loss.
For more details on elements defining scope of an incident or loss, see Defining scope of a loss.9. Click OK.