Characterizing Action Plans
To access action plan properties:
2. Open the action plan properties.
Overview
The action plan Overview property page displays:
• the main information in the form of an identification card
• the main progression indicators
• the Gantt of actions together with the progress history
*You cannot modify this information in the overview page.
Below are the progress indicators displayed in the dashboard:
• Progress (%)
*Corresponds to the value of the Progress Update Percentage column of the last progress update (Progression History section).
• Timing
• On Time
• Overdue
*Corresponds to the value of the Progress Evaluation column of the last progress update (Progression History section).
• Result
• Failure
• Success
• Unknown
*Corresponds to the value entered in the Outcome field of the Success Factors and Outcome section.
General characteristics
You can specify the following information:
• Name: action plan name.
• Priority: enables indication of a level. Priority can be:
• "Low"
• "Medium"
• "High"
• "Critical"
• Owner: this field is specified by default by the user who created the action plan.
• Owner Entity: entity responsible for action plan implementation.
• Approver: user responsible for validation of the action plan when all actions are completed.
• Organizational Level: final objective of plan; this can be:
• "Global"
• "Local"
• Origin: enables definition of the context of carrying out the action plan:
• "Audit"
• "Compliance"
• "Event"
• "Risk"
• "RFC"
• "Other".
• Category: the action plan can for example be connected to:
• risk impact reduction
• project management
• process improvement
• control performance improvement
• etc.
• Nature: enables definition of whether the action plan is:
• Corrective
• Preventive
• Means: text description of means required/desired for action plan execution.
• Description: enables to specify additional information on the action plan and its characteristics.
• Steering Calendar: used for sending reminders to the person responsible for an action plan so that they can indicate action plan progress.
*A steering calendar for monthly reminder of progress is supplied by default.
Responsibilities
The user defined as action plan Responsible is responsible for definition of actions to be carried out and their execution.
This field is specified with the name of the action plan creator or with the name of the action plan approver.
Financial assertion
• Forecast Cost: action plan cost estimate.
• Forecast Cost (Man-Days): estimate in man-days of action plan implementation workload.
Success Factors and Outcome
In the Success Factors section, you can specify in text the success indicators enabling assessment of success of the action plan.
You can enter the Outcome of the action plan.
• Unknown
• Failed
• Succeeded
Scope
To position an action plan in its environment, you can associate objects with the action plan in the Scope section.
You can connect objects of the following types:
• controls
• Applications
• risks
• entities
• process categories
• process
• incidents
• issues
Progress history
The Progress History section enables you to follow-up the progress update history by the action plan owner.
Milestones
Milestones are key dates of the action plan.
*The planned end date is mandatory.
Attachments
You can attach documents to an action plan or specify an URL.
*For more details on the use of business documents, see the Hopex Common Features guide.